Job Title: Sales and Marketing Coordinator
Reports To: Managing Sales Director
Group: Communications
Compensation Range: $53,000 to $63,000 annually

Job description:

At the CALIFORNIA ASSOCIATION OF REALTORS® (C.A.R.), relationships are what we do best. Our company seeks to create meaningful and long-lasting relationships within the real estate community and beyond. We’re looking for an excellent Sales and Marketing Coordinator

to support the annual tradeshow preparations and handle project management duties and logistics leading up to the event. If you’re looking for a rewarding job which will allow you to grow personally and professionally, C.A.R. is a great place for the next step in your next career.

What we do:

C.A.R. drives innovation and opportunity in the real estate profession and market through providing tools, services, and education to help REALTORS® achieve their professional goals. With 210,000 members strong, C.A.R. supports the creation of housing and pathways to homeownership in California which builds financial security and thriving, sustainable communities. Our mission is to help California REALTORS® succeed in meeting the real property needs of consumers while fostering a culture of inclusivity and transparency. As the largest state REALTOR® tradeshow in the country, the C.A.R. annual conference attracts vendors from all sectors of the real estate community and our print and digital advertising channels offer strong ROI opportunities for advertisers looking for broad exposure alongside trusted industry experts and community leaders.

We offer flexible location opportunities and competitive pay commensurate with experience.  What we love most about working here are the autonomy, collaborative team environment and commitment to a positive work/life balance.

Who we’re looking for:

C.A.R. is hiring for a full-time Sales and Marketing Coordinator position. In this role, you’ll serve on a dedicated and supportive team where you’ll assist in the preparation of logistics, project management, and organization surrounding our large annual trade show. This is an exciting opportunity for candidates who thrive in collaborative roles and possess excellent organizational and communication skills. We’re seeking someone with a strong attention to detail who’s highly responsive, customer service-oriented, and interested in playing an integral role in helping to execute the annual event we host as a well-established voice in the real estate industry.

What you’ll do:

EXPO:

• Assist in the organization, logistics, and project management of annual trade show.
• Manage after-sale follow-up for exhibitors.
• Maintain an exhibitor database and manage all Expo-related contracts.
• Coordinate marketing materials for prospective attendees.
• Generate invoices for sponsors and exhibitors as needed.
• Follow up on outstanding contracts and invoices.
• Maintain a calendar for EXPO Activity and deadlines.
• Handle telephone calls to the EXPO area and entire department.  Answer routine inquiries and detailed information requests from prospective exhibitors, media and members.
• Coordinate overall production for sponsorship deliverables.
• Solicit RFPs from various trade show vendors as required. Review and recommend vendors to service annual event.       
• Coordinate and organize the Exhibitor Service Manual. 
• Work directly with the trade show Contractor and mailing house.
• Prepare and handle exhibitor credentials.
• Manage the exhibitor registration desk onsite.
• Update all exhibitor and sponsor-related items on the event website.

Advertising Tasks:

• Work with a production assistant on collecting and uploading digital ads as needed.
• Run reports and insert metrics into Excel sheet.

Registration Tasks:

• Manage the online registration process.
• Manage ticket and badge requests including staff, speaker and guest lists.
• Handle attendee registration, working directly with the contracted registration company.
• Coordinate a post-event survey coordination and summary.

Manage Invoice Process:

• Maintain payment logs.
• Work with the Accounting team to process contracts.

Basic Qualifications:

• High School diploma or the equivalent.
• 3+ years of administrative assistant experience and/or large-scale trade show planning experience.
• Advanced level in Microsoft Excel, including pivot tables.

Preferred Qualifications:

• Bachelor's degree.
• Previous experience with ACT contact management software or a similar application
• Photoshop and InDesign experience.
• Billing, invoicing, and P&L experience.
• Previous experience with ACT contact management software or a similar application.

Overnight Travel:

• One week per year for the Annual Expo
• Possibly one additional week per year for the NAR (National Association of Realtors) Expo

Leading the Way...^TM isn’t just a slogan at the CALIFORNIA ASSOCIATION OF REALTORS® (C.A.R.).  As one of the largest state trade organizations in the United States, C.A.R. provides members with tools to help complete transactions, information to keep them nimble in the marketplace and a strong clear voice on the government steps in Sacramento.  How do we do it?  We start by hiring friendly, talented people committed to working toward those common goals. 

Headquartered in sunny Los Angeles, C.A.R. offers part-time remote work, business casual wear, a health and wellness program, and a collaborative work approach. 

What else? (*The following pertains to employees who regularly work at least 30 hours per week.)

*Medical, dental, vision, vitamin reimbursement, 401(k) retirement plan, 11 paid holidays, and more. 

C.A.R. staff stand by a set of core values that make us the best in the business.  Take a look for yourself and see what we are all about  www.car.org. 

C.A.R. and/or its subsidiaries and agents will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Sorry! Due to the heavy volume of resumes we receive, only candidates being considered will be contacted directly. We appreciate your interest in employment opportunities with the CALIFORNIA ASSOCIATION OF REALTORS®.